Location: Athens, Greece | Full-time.
Olea Venture Partners is a healthcare and life sciences venture capital firm investing in early-stage companies across Europe and globally, with a focus on AI-enabled healthcare, medical devices, diagnostics, and tech-enabled care delivery.
We are looking for a highly organized, proactive, and execution-oriented Chief of Staff / Head of Operations to work closely with the firm’s leadership and investment team, helping drive operational excellence and ensuring that key priorities are translated into action.
This is a high-trust, high-ownership role at the center of the firm. The successful candidate will oversee the day-to-day operating rhythm of Olea Venture Partners, strengthen internal processes and systems, coordinate across stakeholders, and support leadership on strategic and operational priorities.
The Chief of Staff / Head of Operations will serve as a close operational partner to the firm’s leadership, helping ensure that the organization runs effectively and that important initiatives move forward with clarity, accountability, and pace.
The role spans strategic execution, firm operations, executive coordination, internal processes, external stakeholder management, and special projects. It requires someone who can move comfortably between high-level priorities and hands-on execution.
The ideal candidate combines strong judgment and discretion with exceptional organizational skills, a bias toward action, and the ability to manage multiple priorities in a fast-moving investment environment.
Work closely with leadership to translate strategic priorities into clear plans, actions, and follow-through
Help establish and manage the firm’s operating cadence, including priorities, meetings, decision tracking, and accountability
Coordinate key initiatives and special projects across the firm
Prepare materials, briefings, presentations, and other information needed for internal and external meetings
Identify operational bottlenecks and proactively develop solutions
Ensure important decisions and initiatives progress from discussion through execution
Own and continuously improve the day-to-day operational infrastructure of the firm
Develop and maintain efficient processes, workflows, documentation, and internal systems
Coordinate calendars, travel, meetings, office operations, and team logistics where required
Oversee relationships with relevant external service providers and vendors
Support expense management, invoicing, budgeting coordination, and operational reporting
Maintain high standards of organization, accuracy, and execution across the firm
Support the investment team with scheduling, coordination, preparation, and follow-up across investment activities
Help maintain and improve CRM, pipeline, portfolio, and relationship-management processes
Coordinate internal meetings and ensure actions and decisions are clearly documented and followed through
Support onboarding and coordination with portfolio companies, advisors, investors, and other stakeholders
Assist with reporting and preparation of internal and external materials as required
Act as a trusted and professional point of contact for founders, investors, portfolio companies, advisors, and partners
Coordinate high-priority meetings, visits, conferences, and ecosystem engagements
Support communication and follow-up with key external stakeholders
Represent the firm professionally and help ensure a consistently high-quality experience for those engaging with Olea Venture Partners
Coordinate conferences, investor and founder meetings, office visits, internal gatherings, and other firm events
Manage logistics, invitations, scheduling, materials, and execution
Support Olea’s participation in the broader healthcare, life sciences, technology, and venture ecosystem
Help build scalable operational systems as the firm grows
Identify opportunities to automate, simplify, or improve recurring processes
Maintain internal knowledge, documentation, templates, and operating procedures
Support the implementation and effective use of productivity, CRM, communication, and reporting tools
Contribute to building a high-performing, collaborative, and accountable working environment
Relevant experience in operations, administration, executive support, consulting, venture capital, or a similar environment is welcome
Strong organizational and communication skills
Professionalism, reliability, discretion, and attention to detail
Ability to manage multiple priorities and take ownership
Comfortable working with senior stakeholders and external partners
Comfortable coordinating, organizing, and maintaining corporate and legal documentation in collaboration with external legal counsel
Fluency in English
This role is based in Athens, Greece, and requires regular in-person collaboration with the Olea Venture Partners team.
Competitive, based on experience and level.
